Rentman is one of the most widely used AV rental management platforms in Europe. It has earned genuine respect in the industry for handling the operational complexity of running an AV rental and production business — tracking equipment across jobs, managing subhire from other suppliers, scheduling crew, and keeping the warehouse organised. CueQuote is a different kind of tool: it was built specifically for the proposal and quoting side of the AV business, with AI generation at its core. These two products serve adjacent but distinct workflows, and understanding the difference will help you decide which one belongs in your stack — or whether you need both.
Rentman's origin is in operations management. The platform grew from the core challenge of knowing where your equipment is, who has it, what condition it is in, and when it comes back. Features like QR code and barcode scanning for individual assets, real-time availability views across your fleet, subhire tracking for equipment you borrow from other suppliers, and crew scheduling for technicians are genuine Rentman strengths. For a company with a large rental inventory running multiple concurrent productions, Rentman's warehouse and logistics capabilities are hard to replicate. These are not features CueQuote attempts to provide — they serve a different part of the business.
Rentman's pricing model is per-user, starting at approximately 14 euros per user per month for the basic plan and scaling to around 39 euros per user per month for full features. For a team of five, that represents a monthly cost of 70 to 195 euros. For a team of fifteen, the cost scales to 210 to 585 euros per month. The per-user pricing structure means that as your team grows, your software costs grow proportionally. This is reasonable for a platform that provides seat-based access to operational data, but it means larger teams pay significantly more than smaller ones for the same core functionality.
CueQuote's pricing is flat-rate per plan rather than per user. The Starter plan at 29 euros per month covers teams sending up to ten proposals per month with full branding. Pro at 79 euros per month unlocks 40 proposals, team collaboration, e-signatures, client portal, and multi-currency support. Business at 179 euros per month handles 120 proposals with advanced team features. For a five-person team generating twenty proposals per month, CueQuote Pro costs 79 euros — the equivalent of two or three Rentman seats. The cost comparison depends on team size, but for proposal generation specifically, CueQuote's flat pricing is generally more economical at scale.
The proposal generation experience is where the platforms diverge most sharply. Rentman's quoting tools allow you to create quotes by pulling from your equipment catalog, assigning quantities, and building a PDF output. The workflow is functional and integrates directly with your Rentman inventory, which is valuable — you can see availability while building the quote. However, Rentman was not designed as a proposal tool, and it shows: the PDF output is less visually polished than what clients in corporate and agency markets expect, customisation options are limited, and there is no AI assistance in the quoting process. You are building the proposal manually, item by item, from your catalog.
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Try CueQuote Free →AI-assisted proposal generation is CueQuote's defining feature. Describe the event — the type, scale, venue, audience size, and any technical requirements — and CueQuote's AI produces a complete equipment list with quantities and pricing from your catalog in under two minutes. The AI understands event production vocabulary: when you describe a 600-person hybrid conference with a main stage, two breakout rooms, and a livestream feed, it knows what audio, video, lighting, and technical crew that event requires in approximate terms, and builds the proposal accordingly. Rentman has no equivalent capability. You can use Rentman to quote accurately from your inventory, but every line item is added manually.
Client-facing experience differs significantly. CueQuote includes a branded client portal where clients can log in, view all proposals and invoices sent to them, accept proposals digitally with a timestamped e-signature, and track the status of their requests. The portal is designed to feel like a professional, branded touchpoint that positions your company as modern and organised. Rentman's client-facing capabilities are more limited on the proposal side — the focus is on operational data for your internal team rather than polished client self-service. For companies where the proposal presentation matters to the client relationship, CueQuote's portal is a material advantage.
Where Rentman holds a clear edge is post-booking operations. Once a job is confirmed, Rentman handles everything that CueQuote does not: picking lists for the warehouse, equipment load-out and load-in tracking, damage reports, crew scheduling and timesheets, transport planning, and return checking. For a busy AV rental operation with multiple concurrent jobs, Rentman's operational workflow prevents the kind of equipment loss, scheduling conflicts, and subhire confusion that costs real money. CueQuote does not try to compete in this space — it handles the sales and proposal workflow and stops there.
Multi-currency and international capabilities are strong on both platforms, reflecting the AV industry's cross-border nature. CueQuote handles proposals in EUR, USD, GBP, PLN, AED, and other currencies, with per-client currency selection. Rentman similarly supports multiple currencies for rental jobs. For event companies operating across markets — a Dutch AV company working in the UK, Germany, and the Gulf — both platforms handle the currency side of international work without difficulty.
When to choose Rentman: your business has a significant rental inventory, multiple technicians sharing equipment across concurrent jobs, and operational complexity that requires proper warehouse management, crew scheduling, and subhire tracking. Rentman is purpose-built for AV rental operations management, and companies with those needs will find it difficult to run cleanly without it or an equivalent. The per-user pricing is justified by the operational clarity it provides when you have a team of five or more sharing equipment and schedule.
When to choose CueQuote: your primary bottleneck is the speed and quality of proposals going out to clients. You send frequent quotes, you want AI assistance to reduce the time from brief to sent proposal, and you want clients to receive branded, professional documents with a digital acceptance pathway. CueQuote is the better choice for this specific workflow — particularly for event production companies, AV freelancers, and hybrid event specialists where winning the quote is the primary commercial objective.
Many AV production companies find they need both. Rentman for operations once a job is confirmed; CueQuote for the proposal workflow before the job is won. The platforms serve different stages of the same commercial cycle and do not duplicate each other's core value. If your business is at a scale where you need both operational management and proposal speed, running them in parallel is a reasonable approach. If you are an early-stage or smaller AV company choosing one tool to start with, start where you have the biggest problem: if equipment chaos is costing you money, start with Rentman; if slow proposals are costing you contracts, start with CueQuote.