Event Layout Designer
Design your event floor plan visually — choose a venue template, place AV equipment shapes, and export a polished layout to PDF or PNG.
What you'll learn
- ✓Opening the Layout tab inside a proposal
- ✓Choosing a venue template as a starting point
- ✓Adding and positioning AV equipment shapes
- ✓Saving your layout to the proposal
- ✓Exporting the layout as PDF or PNG
Open the Layout tab
Open any proposal in the editor. In the tab bar at the top (Equipment | Terms & Details | Risk Plan | Layout), click "Layout". The Layout designer opens as a full-width canvas — blank if this is a new proposal, or showing a previously saved layout if you've been here before.
Choose a venue template
In the left panel, click "Templates" and browse the available venue templates: Ballroom, Conference Room, Theatre, Outdoor Stage, Boardroom, and Exhibition Hall. Click a template to load it onto the canvas as a starting point. The template pre-draws the room boundaries, stage area, and standard seating rows so you don't have to start from scratch.
Pro tip: Templates are starting points, not fixed layouts — every element can be moved, resized, or deleted after loading.
Add AV equipment shapes
In the left panel, switch to the "AV Elements" tab. Shapes are grouped by category: Audio (speakers, subwoofers, mixing position), Video (screens, LED panels, projectors, cameras), Lighting (moving heads, PAR cans, follow spots), and Staging (stage blocks, podium, truss). Drag any shape onto the canvas, then drag to reposition it. Use the handles to resize, and the rotate handle to angle speakers or screens correctly.
Save the layout
Click "Save Layout" in the top-right of the designer. The layout is attached to this proposal and visible to your client on the share page below the equipment table. Saving does not affect your equipment line items — it is a visual companion to the proposal, not a separate document.
Export to PDF or PNG
Click the "Export" button and choose PDF (for print-quality output suitable for including in a proposal pack) or PNG (for embedding in emails, presentations, or WhatsApp). The exported file includes your company logo in the corner, the event name, and a legend identifying each AV shape. PDF exports are A3 landscape by default for maximum detail.
Pro tip: Include the layout PDF with your proposal PDF when quoting large or complex events — clients appreciate seeing exactly where each piece of gear will be placed.